Meeting Mode

Participants can add questions and answers freely

Language:

Info

Best for live, facilitated sessions: participants can add questions and answers during the meeting.

Best for

Workshops / staff meetings where ideas emerge live
Facilitated Q&A with follow-up prompts
Brainstorming that still needs structure and closure

Good when

You want participants to add ideas/questions in real time
You want a facilitator-led flow (not a fixed questionnaire)

Not ideal when

You need a fixed, simple poll flow (use Base Day 1)
You need Driving vs Restraining forces (use FFA)

Jump to

Meeting Mode (facilitator guide) Quick start (60 seconds) Running a strong session Ending & Results Adding users (Owner) Export / data bundle Troubleshooting

Back Open Admin Users

Meeting Mode (facilitator guide)

Step 1 — Launcher card

Use Info for help, Admin for setup, Open for entry. Admin is your facilitator start point.

Step 2 — Admin landing

Check session status and confirm you’re ready before sharing.

Step 3 — Share inside the poll

Use the poll’s Share link for participants (preferred facilitator workflow).

Step 4 — Participant view

Participants join on phones and add short, readable entries.

Step 5 — Live wall / projector view

Keep entries short, one idea per post, and summarise as you go.

Step 6 — End poll

End cleanly when discussion is complete. This unlocks /results (if enabled).

Step 7 — Results

After ending, /results can be shown without admin password (your service is set to allow this).

Step 8 — Users (owner-only)

Owners add/disable facilitators in Admin → Users (where applicable).

Recommended flow:
1) Launcher: click Admin (prepare settings).
2) In the poll Admin: use Share inside the poll (this is the facilitator’s real share link).
3) Run the session: invite short entries, keep the room focused.
4) End the poll in Admin when complete.
5) Show /results (public after end, if enabled).

Quick start (60 seconds)

1) Open Admin in a separate tab.
2) Open the participant link (Share inside the poll) and display/QR it.
3) Start: invite short entries (one idea per post).
4) End: press End Poll in Admin.
5) Open /results and review together.

Running a strong session

Participant

Add only what helps the objective.
Keep entries short (one idea per post).
If responding, reference the idea you’re replying to.

Facilitator

Start with a single clear question + a timebox (10–20 minutes).
Encourage short entries (readable on projector).
When it gets noisy: restate the objective and narrow the prompt.
Summarise out loud every few minutes to keep alignment.

Ending & Results

End the poll from Admin when discussion is complete.
Policy: before end, /results is admin-only; after end it can be public if enabled.
This Meeting Mode service is configured with RESULTS_PUBLIC_AFTER_CLOSE=1 (public after end).

Adding users (Owner)

Owner

Use Admin → Users to add facilitators (where this poll supports Users).
Disable accounts that should no longer have access.

Export / data bundle

If Export is visible in Admin, use it after ending to download a ZIP bundle.
Meeting Mode is designed to tolerate schema changes over time (stable export format).

Owner

Known endpoint (if enabled): /admin/export/bundle.zip (streams ZIP on-the-fly).

Troubleshooting

Buttons or layout odd? Hard refresh (Ctrl+F5).
Participants can’t join? Re-share the poll’s Share link, and confirm hotspot/Wi-Fi is stable.
If things feel chaotic: narrow the prompt and restart the timebox.
If /admin/users prompts login: log in first (expected).